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Department: Board of Supervisors
Date: Nov 4, 2009 at 10:00 AM
| This meeting will be held in the Board Room on the lower level at Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
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PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
This comment period is for the public to address topics on today’s agenda.
Consent Agenda
Letter s of support (2) for Linn County Public Health to submit a full proposal through the state to receive up to $8 million from The American Recovery and Reinvestment Act of 2009 initiative titled; Communities Putting Prevention to Work (CPPW).
Approve submitting variance for wider 1st Street right-of-way in front of Administrative Office Building, as required by the City of Cedar Rapids.
Approve pursuing parking under Interstate 380 for Juvenile Courts.
RESOLUTIONS
Resolution approving Residential Parcel Split Case PS-05-09, Boot’s Farm First Addition.
Resolution rescinding Payroll Warrant #62301212 payable to Kaeli Hobart in the amount of $53.28. Check was not received and is presumed lost.
Resolution rescinding Warrant #70471431 payable to Azure Apartments in the amount of $335.00 for payment of rent. Check was not received and is presumed lost.
CONTRACTS AND AGREEMENTS
Authorize chair to sign lease agreement with Wildwood Pool Limited in the amount of $524/month for unit 124.
Approve PO # 4642 for 6,000 prisoner hand books from Iowa Prison Industries for $3,000 for the Correctional Center.
Approve Professional Services Agreement for SOI Archaeological Monitoring by The Louis Berger Group, Inc. This is required for Biderman Property (Upper Palisades Road) 403 Imminent Threat Demolition and is reimbursable by FEMA.
Authorize Chairperson to sign Business Associate Agreement between Linn County and ISAC regarding personal health information.
LICENSES & PERMITS
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Approve tax abatement forms.
Award bid for Property Boundary Surveys.
Award bid for Title Opinion Services.
Public hearing and 3rd consideration of ordinance providing for special assessment of wind energy conversion property.
Discuss and decide Fiscal Year 2011 Budget Initiatives.
Discuss and decide on resolution setting a date for sale of $1,000,000 General Obligation Election Depot Bonds, Series 2009A.
Approve financial advisory service agreement with Northland Securities related to the issuance of County bonds.
Second Consideration for Case R-02-09, rezoning property located at 2358 Mabie Road from AG to RR3, Millicent and James Cozzie, property owners.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC COMMENT
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
APPOINTMENTS
4:15 P.M.
Joint Meeting with Linn County Board of Health
Linn County Public Health Building
501 13th Street NW, Cedar Rapids, IA
Quick tour of our crowded facility to appreciate our space needs
Joint meeting begins
Video of Inaugural “Healthy Iowa Community Award” Won By Linn County
Power Point Presentation by Curtis Dickson
Agency Annual Report
Agency Action Plan
Presentation of Five Discussion Topics
Discussion Topic One: Administration of & Responsibility for the state “Local Public Health Services” Grant
Discussion Topic Two: BOH Proposal to negotiate an “Agreement” with BOS outlining its participation in County HR system.
Discussion Topic Three: Need for BOS support for BOH expansion budget for four needed positions, funding support for Healthy Linn Care Network, and the need for support for both short-term and long-term building/space expansion to house staff.
Discussion Topic Four: BOH & BOS agree to negotiate a process by which BOS approach BOH approved “rules”.
Discussion Topic Five: BOH & BOS negotiate an agreement to channel County funding to the BOH to support several County health services.
Wrap-up and Dinner Provided
ADJOURNMENT
Associated File:
 11-04.doc, 468k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
WEDNESDAY, NOVEMBER 4, 2009 10:00 A.M.
The Board met in session at Linn County West. Present: Chairperson Barron, Vice Chairperson Langston, Supervisors Houser, Oleson & Rogers. Board members voting “AYE” unless otherwise noted.
The Pledge of Allegiance was lead by Chairperson Barron.
Motion by Houser, seconded by Rogers to approve Consent Agenda as follows:
Letters of support (2) for Linn County Public Health to submit a full proposal through the state to receive up to $8 million from The American Recovery and Reinvestment Act of 2009 initiative titled; Communities Putting Prevention to Work (CPPW).
Approve submitting variance for wider 1st Street right-of-way in front of Administrative Office Building, as required by the City of Cedar Rapids.
Approve pursuing parking under Interstate 380 for Juvenile Courts.
Resolution 2009-11-160, approving Residential Parcel Split Case PS-05-09, Boot’s Farm First Addition.
Resolution 2009-11-161, rescinding Payroll Warrant #62301212 payable to Kaeli Hobart in the amount of $53.28. Check was not received and is presumed lost.
Resolution 2009-11-162, rescinding Warrant #70471431 payable to Azure Apartments in the amount of $335.00 for payment of rent. Check was not received and is presumed lost.
Authorize chair to sign lease agreement with Wildwood Pool Limited in the amount of $524/month for unit 124.
Approve PO # 4642 for 6,000 prisoner hand books from Iowa Prison Industries for $3,000 for the Correctional Center.
Approve Professional Services Agreement for SOI Archaeological Monitoring by The Louis Berger Group, Inc. This is required for Biderman Property (Upper Palisades Road) 403 Imminent Threat Demolition and is reimbursable by FEMA.
Authorize Chairperson to sign Business Associate Agreement between Linn County and ISAC regarding personal health information.
Motion by Houser, seconded by Rogers to approve minutes of Oct. 26, 27, 28 & Nov. 2, 2009 as printed.
The Board discussed tax abatement form from Interstate Power Steam.
Vickie Dippel, Deputy Treasurer, stated that she based her calculations on information provided on the application.
Gary Jarvis, Asst. County Atty., stated that the application appears to be in order.
Supervisor Langston stated that she would be more comfortable knowing that the State gives its blessing.
Motion by Oleson, seconded by Houser to approve tax abatement for Interstate Power Steam, subject to calculation verification.
Discussion continued regarding the tax abatement application filed by Dick Parsons. Dippel stated that the Assessor has indicated that occupancy was given on Jan. 8, 2009 and the valuation was reduced by $9,000. They have agreed to give him the abatement for a portion of the year, however, Mr. Parsons wants the abatement for the whole year.
The Board agreed that they need more information before making a decision and asked Dippel to indicate to Mr. Parsons that further information is needed.
Supervisor Rogers asked if they can still expect the TIF information by the middle of November and Dippel responded that no, it will not be ready.
Dialogue continued between Dippel and the Board regarding her staff, possible overtime and what the Board could do to assist.
Motion by Oleson, seconded by Houser to authorize Chairperson to sign Contract with Brain Engineering in the amount of $13,320 for property boundary surveys on 14 food damaged properties.
Page 2
November 4, 2009
Motion by Langston, seconded by Houser to approve a Contract with Ackley, Kopecky & Kingery to do title opinion services for 14 flood damaged properties in an amount of $18,000 and to come back to the Board for approval if services exceed that amount.
A public hearing was called to order for the 3rd consideration of ordinance providing for special assessment of wind energy conversion property. Proof of publication was presented. There were no oral or written objections.
Discussion continued regarding the requirement of permits, which include engineering drawings.
Mr. & Mrs. Lee Belden stated that the supplier that builds the tower may have drawings.
Les Beck, Planning & Development, stated that he would be happy to speak with the Belden’s after the meeting.
Motion by Langston, seconded by Rogers to close public hearing.
Motion by Houser, seconded by Langston to approve upon third and final consideration Ordinance #7-11-2009, providing for special assessment of wind energy conversion property.
Dawn Jindrich, Budget Director, stated that based on Monday’s discussions, she is looking for a decision on the following so that she can prepare budget instructions for the FY 2011 budget: 1) Wages for non-bargaining unit employees; 2) Budget approach; and 3) what do you do with passenger vehicles.
Supervisor Langston presented a power point document addressing all of Jindrich’s questions (see attached). Summary as follows:
• Salary target of 3% overall, with implementation of HR goals for merit based process.
• Strategic planning used as a basis for budgeting complete strategic plan by year end.
• Robust use of Key Performance Indicators(KPI) – linked into dept. head updates
• Determine overall targeted goal – perhaps start w/ a target of 1% inc. in operational budgets outside of salaries.
Langston suggested that Department Heads and Elected Officials provide narrative and budget detail on time; come prepared with KPI to budget discussion/prepared to discuss; come prepared w/ one targeted outcome for improvement. With regard to zero based budgeting, Supervisor Langston stated that they are not in a place right now to do that as there needs to be more time and suggested that they begin next summer with HR and Finance doing training.
Chairperson Barron thanked Supervisor Langston for her presentation and stated that it sounds like a good way to proceed.
Motion by Langston, seconded by Houser to approve 3% overall increase for non-bargaining unit employees, with implementation of HR goals for merit based process.
Discussion: Supervisor Oleson stated that the 3% increase was picked out of the air and relates to nothing. He stated that the autopilot budget increase has been done forever (pick a number between 0 & 5). Nothing seriously relates back to the mission statement and strategic goals which don’t really direct anything in the budget, this is just more of the same. As far as the increase being linked to their evaluations, managers are going to give everyone the maximum. He stated that they should reward results and he can’t support an autopilot increase of salaries especially because it sounded like a good number. He stated that he has been talking about this since July, there needs to be more accountability.
Supervisor Langston stated that she respectfully disagrees with Supervisor Oleson and she doesn’t believe that this is budgeting as usual.
Vote: Barron, Langston, Houser – Aye Oleson & Rogers - Nay
Supervisor Rogers stated that he voted against this motion because he supports a more precise number. He stated that they need to look at holding the line on expenses and look at more specific numbers.
The Board discussed a target amount budget with a 1% increase in operations.
Motion by Houser, seconded by Langston to use a 1% increase as a guideline for the operational portion of the budget.
Page 3
November 4, 2009
Discussion: Supervisor Oleson stated that half of the county’s budget is labor. Last year the departments were told their budgets could grow by 3% for salaries and operations. They constructed their budgets and gave them to the Board, some were over guidelines and some were under. This year the departments are being told what their guidelines are, come back with a 3% increase in salaries and operations at 1%. This is basically the same system as last year. Supervisor Olson stated that they wouldn’t be talking about this unless he pushed for it. No one has tried to change the system.
Supervisor Houser stated that they hired Tucker and Jinrich based on their strengths and at that time the Board wanted to change the budgeting process, and they did.
Chairperson Barron stated that she is leaning towards a 0% increase in operations. She stated that there is a motion for 1% on the floor and called for a vote.
VOTE: Barron, Langston, Houser & Rogers - Nay
Motion by Langston, seconded by Rogers to approve a Target Budget guideline of 0% growth in operations.
VOTE: Barron, Langston, Houser & Rogers – Aye Oleson – Nay
Motion by Langston, seconded by Rogers to accept the proposal from Britt Hutchins to bring passenger vehicles in the General Fund under the Board’s budget excluding the Sheriff’s squad cars.
Jindrich was asked to bring the budget calendar before the Board on Monday.
Motion by Houser, seconded by Langston to adopt Resolution 2009-11-163, setting December 1, 2009 as the date for the sale of $1,000,000 General Obligation Election Depot Bonds, Series 2009A.
Motion by Rogers, seconded by Houser to authorize Chairperson to sign financial advisory service agreement with Northland Securities related to the issuance of County bonds.
Bill Micheel, Planning & Development stated that there are no changes since the first consideration of the Cozzie rezoning case.
Motion by Houser, seconded by Langston to approve upon second consideration of Case R-02-09, rezoning property located at 2358 Mabie Road from AG to RR3, Millicent and James Cozzie, property owners.
Supervisor Oleson stated that the has met with Conservation officials in that he has a lot of concerns about the money that he has lobbied to get and how it is being spent. He stated that his concerns are that the money needs to be spent wisely and spent on what it was intended for.
Auditor Miller stated that he is requesting the Board to consider addressing an Emergency Agenda Item with regard to the election in Palo. He explained that he is requesting an administrative recount as there is a discrepancy in the number of write-in votes hand-tallied by the Precinct Election Officials and the number recorded by the voting machine.
Motion by Langston, seconded by Rogers to consider a request for an administrative recount for the city of Palo as an Emergency Agenda Item, noting that the request could not be given with a 24 hr. notice.
Motion by Langston, seconded by Rogers to receive and place on file a letter from Auditor Miller requesting an administrative recount in the city of Palo.
Motion by Langston, seconded by Rogers to grant an administrative recount in the city of Palo.
Motion by Houser, seconded by Rogers to approve claims as follows: ACH payments in the amount of $1,528 and claims #70481318-#70482013 in the amount of $4,676,224.30.
VOTE: Barron, Langston, Houser & Rogers – Aye Oleson - Nay
Public Comments:
Richard Good, 122 Wellesley Crt NW, stated that there is discussion regarding combining the building, electrical and plumbing boards. He stated that he is representing the electricians and they are against that proposal.
The Board received and placed on file the following correspondence:
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November 4, 2009
Letter from Neva Griem regarding round-about at Mt. Vernon Rd. & Hwy. 13.
E-mail from Mike Barr of the Univ. of Phoenix regarding bicyclists and county roads.
Notice of voluntary annexation within Cedar Rapids, Hiawatha and Marion.
Notice of voluntary annexation including non-consenting owners of properties to be annexed into the city of Marion.
The Board recessed at 11:45 a.m. and reconvened at 4:15 p.m. at the Linn County Public Health Building and met in joint session with the Board of Health. Present: Chairperson Barron (leaving meeting at 5:16), Vice Chairperson Langston, Supervisors Houser and Rogers. Absent: Supervisor Oleson.
Also present: Gary Jarvis, Jeff Clark, Lisa Powell, Jim Hodina, Larry Hlavacek and Vickie Smith.
The group toured the facility.
A Video of Inaugural “Healthy Iowa Community Award” won by Linn County was shown.
Curtis Dickson, Director of Public Health, presented the Agency Annual Report and Agency Action Plan and discussed the following:
Administration of & Responsibility for the state “Local Public Health Services” Grant: Dixson asked the Supervisors to give up their responsibility to approve funds and give to the Board of Health.
Proposal to negotiate an “Agreement” with BOS outlining its participation in County HR system: Look at a separate collective bargaining unit and structure a written agreement on personnel issues. Gary Jarvis stated that it would be up to PERB to determine a separate bargaining unit.
Board of Supervisor support for Board of Health expansion budget for four needed positions. funding support for Healthy Linn Care Network, and the need for support for both short-term and long-term building/space expansion to house staff: Dixson stated that there is an immediate need for four additional staff – Environmental Health Specialist; Public Health Nurse; Clerical; and Community Health Educator for a total of $250,000.00 (including support for Healthy Linn Care Network). Dixson also requested the use of the Fillmore Building or build an addition to the existing Health Dept. building. He stated that there will be up to 30 additional staff hired as a result of the federal stimulus grant (approximately January 1, 2010). Supervisor Langston suggested that since the Board just gave a budget guideline today of a 0% growth in operations, that he needs to prioritize and present to the Board with a metric driven approach. He may not get everything in one year. Dixson stated that immediate renovation needs are being addressed by Darrin Gage and Garth Fagerbakke.
Negotiate a process by which Board of Supervisors approach the Board of Health approved “rules”. Discussion continued regarding the process in which the OWB ordinance was handled. Supervisor Langston stated that in the future the Board of Supervisors would like to know what is coming to them by way of controversial ordinances. Dixson indicated that as a result of the stimulus grant, there will be approximately 10-15 ordinances coming out of it, some controversial.
Negotiate an agreement to channel County funding to the BOH to support several County health services: The Board of Health indicated that they would be interested in bidding on county employee pre-employment physicals; worker comp. and on the job injuries. They indicated that they have a Nurse Practitioner that can do that. With regard to the Jail, they stated that emergency room doctors go to the Jail now but that medical issues are getting more complicated at the Jail. They would be interested in providing that service as well.
Supervisor Langston told them that drug screens would be the easiest for them to start with and as far as the Jail goes, patience is a virtue.
The Board adjourned at 6:15 p.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Secretary to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
LU BARRON, Chairperson
Board of Supervisors
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