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Department: Board of Supervisors
Date: Mar 10, 2008 at 5:00 PM
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The Board of Supervisors will hold a Budget Hearing at 5:00 PM in the Board Room of the Administrative Office Building at 930 1st Street SW.
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AGENDA
Monday, March 10, 2008
9:00 A.M.
PUBLIC COMMENT:
This comment period is for the public to address topics on today’s agenda.
APPROVE MINUTES
Don Tyne, Dir. Veteran Affairs - Discuss flag pole at the Veteran Affairs Office.
Planning & Development - Discuss and request approval of a "new" Position in the office - Planning & Development Specialist.
Public Hearing & First Consdieration of Rezoning Case R-03-08, Robert & Raymond Zinkula, Mark Zinkula & Mark Anton from Ag to RR2 Rural Residential.
Joi Bergman, Grants Manager - Discuss and allocate FY08 Witwer Trust grant funding.
Mike Goldberg, Admin. Services - Discuss request for renewal of the lease of the property at 8th Ave & 3rd Street SW; and Review status of other county-owned properties.
Discuss Supervisors status and salary.
Correspondence
Approve Payroll Authorizations
PUBLIC INPUT:
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
5:00 p.m. Linn County Fiscal Year 2009 Budget Hearing
• Introductions & Compensation Board Recommendation
• Budget Presentation
• Public Comments & Questions on the Proposed Budget
Adjournment
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MINUTES OF THE BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
MONDAY, MARCH 10, 2008 9:00 A.M.
The Board met informally. Present: Chairperson Langston, Vice Chairperson Houser and Supervisor Barron. Board members voting “AYE” unless otherwise noted.
Motion by Houser, seconded by Barron to approve minutes of Feb. 25, 26 & 27, 2008 as printed.
Don Tyne, Dir. Veteran Affairs and Tom Watson, Veteran Affairs Commissioner, met with the Board to discuss the placement of a flag pole at the Veteran Affairs Office. Also present: Garth Fagerbakke, Facilities Manager.
Tyne explained that the small flag pole near the building was dedicated to a volunteer but does not fly an American flag because it is too close to the building. In 2007, an Eagle Scout project was approved for a new memorial and flag pole. The Board agreed to keep the small flag pole and fly a different flag on it and add the new one to the other side of the building (east end).
Chairperson Langston encouraged the Board to take some time with Don Tyne and Garth Fagerbakke to look at the area.
Becki Woodson, Planning & Development, met with the Board to discuss and request approval of a Planning & Development Specialist position. The Zoning Specialist position will remain in the table of organization, but not funded.
Motion by Houser, seconded by Barron to approve Planning & Development Specialist position in the Planning & Development office, effective immediately.
Joi Bergman, Grants Manager, met with the Board to present for approval the allocation of the FY08 Witwer Trust grant funding.
Motion by Houser, seconded by Barron to approve the following FY 08 Witwer Trust Grants: African Amer. Hist. Museum - $3,023.00; Alburnett Comm. Sch. Dist. Fdn. - $2,833.00; Amer. Red Cross Grant Wood Area 37 Chapter - $1,833.00; Big Brothers Big Sisters - $2,833.00; CR Area Chamber of Comm. Found. - $1,333.00; CR Downtown Dist. - $2,333.00; CR Elec. Apprenticeship Training & Educ. Trust - $2,041.00; Central City Summer Youth Prog. - $2,833.00; Comm. Corrections Improvement Assoc. - $2,000.00; Comm. Health Free Clinic - $3,833.00; Comm. Theatre Bldg. Corp. - $2,500.00; CR HEART - $1,000.00; Gems of Hope - $2,864.00; Goodwill of the Heartland - $1,333.00; Greater CR Comm. Found. - $2,833.00; HACAP - $2,000.00; HD Youth Center - $2,500.00; Indian Creek Nature Center - $2,833.00; Kids First Law Center - $1,775.00; Kingston Hill - $1,333.00; Linn County Trails Assoc. - $2,623.00; Lisbon History Center - $1,888.00; Marion Arts Council - $1,140.00; Riverfront Devel. Comm. Of the 15 in 5 Comm. Initiative - $1,992.00; Waypoint - $4,000.00; Willis Dady Emerg. Shelter - $1,267.00; and Witwer Center - $1,500.00.
Motion by Houser, seconded by Barron to approve the following FY 08 Witwer Trust Grants: ARC of East Central Iowa - $,2421.00; and Iowa Valley RC & D - $2,667.00.
VOTE: Houser & Barron – Aye
Langston – Abstain (a board member of organization)
Motion by Houser, seconded by Langston to approve the following FY 08 Witwer Trust Grants: ASAC - $1,600.00; CR Area Conv. & Visitor’s Bureau - $3,596.00; and Nat’l Czech & Slovak Museum - $7,500.00.
VOTE: Houser & Langston – Aye
Barron – Abstain (a board member of organization)
Mike Goldberg, Admin. Services, presented to the Board a list of county owned properties that are rented and net income from those properties that are not tax exempt. He noted that the County Farm is not included.
A public hearing was called to order for Rezoning Case R-03-08, Robert & Raymond Zinkula, Mark Zinkula & Mark Anton from Ag to RR2 Rural Residential.
Proof of publication was presented. Kelli Sharpe, Planning & Development, presented the case. There were no oral or written objections. Staff recommends approval.
Motion by Barron, seconded by Houser to close public hearing.
Motion by Houser, seconded by Barron to approve first consideration of Rezoning Case R-03-08, Robert & Raymond Zinkula, Mark Zinkula & Mark Anton from Ag to RR2 Rural Residential.
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March 10, 2008
The Board discussed their employment status (full-time or part-time) and salary.
Supervisor Langston stated that this discussion came up as it relates to the Compensation Board and the five board members. She stated that after reviewing an 8 page opinion from Gary Jarvis, Asst. County Attorney, she asked about some viable alternatives. Langston added that the only alternative was the opportunity to take their status from full-time to something less than full-time. This would allow them to reduce their own salaries without affecting the other elected officials salaries. She stated that she was thinking of 80%.
Supervisor Barron stated that she had also landed on the benchmark of a 20% decrease in job responsibilities when two more board members are in office.
She stated that 60% of their time is designated for all of them, whether there are 3 or 5 members. 20% is the liaison assignments. Barron stated that this puts into perspective that this has been a very full-time job for the three of them and she thinks that going to five will reduce some of their commitments. She added that taking a pay cut would be appropriate when the five come into office and then they can let the five decide the future salaries.
Gary Jarvis emphasized that the action that the Board is contemplating is separate from the procedures set out in the Code of Iowa for the county compensation board. He also stated that the authority to determine whether the Board is full-time or part-time and what percentage is separate and does not bind future boards.
The Board received and placed on file the following correspondence:
Treasurer interest rates; Letter from Central City regarding annexation; and an unsigned letter from Courthouse employees regarding security screening of employees.
The Board recessed at 9:45 a.m. and reconvened at 5:00 p.m.
Chairperson Langston called to order a Public Hearing for the proposed Linn County FY 09 Budget. Proof of publication was presented.
Langston stated that at this morning’s meeting, the Board
had a discussion regarding the Board of Supervisors status and salary and have action on tomorrow’s agenda to change their status to something less than full-time and reduce their salary effective January, 2009. She added that they have two resolutions prepared for Elected Officials salaries – one for a 3% inc. and one for a 3.75% inc.
Allan Merta, Chairperson of the Linn County Compensation Board, came forth and announced the recommendation of the Compensation Board to be a 6% increase across the board with separate language concerning the County Attorney.
Merta stated that they arrived at that conclusion after a long meeting with much debate and several votes.
Dawn Jindrich, Budget Director, explained the proposed FY 09 budget with a PowerPoint presentation. Jindrich stated that the county tax levy would increase 27 cents to $6.16 per $1,000 taxable valuation. She recapped the budget noting that the budget was developed using the following objectives: No change in current level of service; no significant impact to taxpayers; no use of fund balance; and net budget increase limited to 4.00%.
Joel Miller, County Auditor, asked if the action that the Board took this morning regarding salaries next year are reflected in this budget.
Jindrich responded that it is not, which will result in additional cost savings to taxpayers.
Mary Arenas, 3015 Kenrich Terrace NE, stated that in the newspaper today, it said there would be a possible change in the Board of Supervisors status and she asked for clarification.
Chairperson Langston explained that the Board discussed in their meeting this morning that they will be changing their status to something less than fulltime.
Mary Arenas asked how many hours that would be.
Chairperson Langston responded that it would be 80% of a 40 hr/week, or 32 hrs.
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March 10, 2008
Ed Mullholland, Marion, stated that he has looked through the law and can not find where the Board has the authority to change their status and set the salary for a future board. He asked for justification.
Gary Jarvis responded that it is in the Iowa Constitution Article 3 Section 39A County Home Rule. He stated that the Board can determine, by home rule, if they are full-time or part-time. Jarvis added that from that, it follows that the salary would be adjusted.
Ed Mullholland stated that he is under the impression that the law is very clear that the only thing the Board can do is talk to the Compensation Board about their salary. He stated that this is a violation of the intent of the law.
Gary Jarvis disagreed.
Motion by Houser, seconded by Barron to close public hearing.
Adjournment at 5:41 p.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Secretary to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
LINDA LANGSTON, Chairperson
Board of Supervisors
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