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Department: Board of Supervisors
Date: Nov 10, 2009 at 9:00 AM
| This meeting will be held in the Board Room on the lower level at Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
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AGENDA
Tuesday, November 10, 2009
9:00 A.M.
Board Room
Linn County West, Lower Level
2500 Edgewood Road SW, Cedar Rapids, Iowa
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
This comment period is for the public to address topics on today’s agenda.
The Board will hear updates from the following Department Heads:
Britt Hutchins, Purchasing Manager
Steve Tucker, Financial Advisor
Dawn Jindrich, Budget Director
Garth Fagerbakke, Construction Services Manager
Lisa Powell, Human Resources Director
Steve Gannon, County Engineer
Ig Butera, Child Support Recovery Director
Joi Bergman, Communications Director
Darrin Gage, Director of Policy & Administration, Legislative Update
Consent Agenda
RESOLUTIONS
Resolution approving Minor Boundary Change Case MBC-07-09, Cozzie’s Second Addition.
CONTRACTS AND AGREEMENTS
Approve and sign purchase order to Road Machinery & Supplies Company in the amount of $27,000.00 for the purchase of a self propelled broom. This will replace the damaged street sweeper.
Award contract to Elert & Associates Technology Consultants to provide communications consulting services in the amount of $83,500 plus expenses (expenses not to exceed $10,020) for a joint project involving the City of Cedar Rapids, City of Marion, several entities within Linn County Represented by the Linn County Sheriff’s Office.
Award bids for Concrete Sand – Winter Snow & Ice Control for the Linn County Secondary Road shops as following:
• Morgan Creek Shop – Wendling Quarries, Inc. in the amount of $3,978.00
• Main Shop – Weber Stone Co. in the amount of $21,550.00
• Alice Shop – Weber Stone Co. in the amount of $8,649.00
• Drexler Shop – Weber Stone Co. in the amount of $6,240.00
• Toddville Shop – Wendling Quarries, Inc. in the amount of $6,787.50
• Walford Shop – Wendling Quarries, Inc. in the amount of $2,895.00
• Whittier Shop – Weber Stone Co. in the amount of $3,006.00
• Mt. Vernon Shop – Wendling Quarries, Inc. in the amount of $8,145.00
LICENSES & PERMITS
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Proclamation – National Homeless Awareness Week.
Approve tax abatement forms
Third and Final Consideration for Case R-02-09, rezoning property located at 2358 Mabie Road from AG to RR3, Millicent and James Cozzie, property owners.
Decide on public art in new Linn County buildings.
Authorize Supervisor Houser to make appointments to the Linn County Radio Communications Committee.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC INPUT
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
APPOINTMENTS
ADJOURNMENT
Associated File:
 11-10.doc, 462k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
TUESDAY, NOVEMBER 10, 2009 9:00 A.M.
The Board met in session at Linn County West. Present: Chairperson Barron, Vice Chairperson Langston, Supervisors Houser, Oleson & Rogers. Board members voting “AYE” unless otherwise noted
The Pledge of Allegiance was lead by Chairperson Barron.
The Board received updates from the following Department Heads:
Britt Hutchins, Purch. Mgr. – Proposed procurement policy (Supervisor Oleson asked for different language in various locations);
Purchased more radios for the Health Dept.; working on data identification system for EMA (put driver’s license in a card reader and put on a lanyard for emergencies). This could also work well for the county’s ID system. Hutchins also stated that County employees can get a County ID card from the IDOT for $1.00; There is still an active bid on the Freeway Lounge for demolition. If the Freeway Lounge is not included with the other demolition structures, they will need to re-bid.
Steve Tucker, Financial Adv. – Will have a conference call next week with Moody’s (we have no bond rating right now because we have no debt); Cash Report (done) and progressed to modified accrual to countywide basis; Debt service has an $8,000 deficit (tax refunds) and the Capital Improvement fund has a $4 million deficit. Will need to make a transfer to correct that. Have not received all FEMA reimbursements for the build out and rent at Linn County West. Eide Bailey auditors were here last week (not aware of any findings); and received CAFR award (20 yrs. in a row).
Dawn Jindrich, Budget Dir. – New budget calendar and 24 department heads will need to come in. After they meet with the Board, the Board will need to talk about that budget.
Supervisor Houser stated that the Sheriff should not have to pay for the communications study consultant because it does not impact just his department.
Garth Fagerbakke, Const. Serv. Mgr. – Supervisor Houser asked Fagerbakke about correspondence received from the Sheriff regarding the need for heat (an added boiler) in the Jail and made reference to possible evacuation of the Jail if not completed. Fagerbakke stated that the will start working on it (will start designing it and get a bid).
Supervisor Houser commented on the fact that both Supervisor’s Oleson and Rogers left today’s meeting at various times and it is becoming common practice for board members to leave the meetings whenever they want.
Lisa Powell, HR Dir. – Final arbitration for December was cancelled (grievant pulled out); negotiated Memorandum of Understanding for 2 additional weeks of unpaid leave or J Time (subject to immediate supervisor approval) for the AFSCME bargaining unit; EMA negotiates with AFSCME in December; established a Diversity Committee (the union appoints at least one committee member on any In-House committee); over 300 participated in the wellness screenings; Health Awareness Committee will be getting a report and Powell will bring it to the Elected Official/Dept. Head meeting. Supervisor Langston suggested that she present it at the Labor/Management meeting as well; Received diagnostic information on the management pay raise system (copies and recommendations available); need direction regarding merit base pay (will put on a future board meeting agenda); Looking into a policy for managers to received overtime during a presidential declared disaster (it would qualify for FEMA reimbursement with a policy in place). Supervisor Oleson cautioned that they don’t create a contractual obligation if FEMA won’t pay and then the county must pay for it. Looked at possible early retirement program for county employees (Powell can’t see a huge cost savings)
The Board recessed at 10:00 a.m. and reconvened at 10:13 a.m.
Page 2
November 10, 2009
The Board received and placed on file the following correspondence: Treasurer’s interest rates; letter from Ed Crosby of Robins regarding the leaf disposal; and Nuclear Regulatory Commission notices.
The Board continued with updates from the following:
Ig Butera, Child Support Recovery Unit – Ed George introduced himself as the new state supervisor working at CSRU; the customer call center that has handled phone calls for last 10 years is closing (all field offices have to take the calls) and now looking at capabilities of phone system (current staff can absorb it); CSRU statistics; and retiring on December 28, 2009.
Steve Gannon, County Eng. – N. Center Point Rd./Co. Home Rd. opening next Friday. Supervisor Oleson stated that he received a phone call about Co. Home Rd. west of Alburnett Rd. and the painted lines (scheduled for painting next year); Road Supt. Position has been re-advertised; preparing to wrap up grading projects; removal of trees in the right of way are next. Supervisor Oleson asked what they can do to get Cedar Rapids to help participate with the entryway into Squaw Creek Park. Gannon stated that they have a project letting scheduled for the park entrance but won’t go to the golf course.
Joi Bergman, Comm. Dir. – PAFR (vendor list doesn’t have contact names so will do a regular insert in Gazette for $7,500); Witwer Trust application is posted to; county’s new website kick-off meeting with Informatics (gathering information regarding frequent questions that could be answered on line); Historic Preservation Comm. workshop had great attendance.
Treasurer Mike Stevenson stated that he talked to Gary Jarvis again about the Interstate Power Steam tax abatement and he said everything was in order.
Motion by Houser, seconded by Langston to reaffirm their motion of November 4th to approve the tax abatement for Interstate Power Steam.
The Board met with Darrin Gage, Dir. of Pol. & Admin. and Larry Murphy, Lobbyist, to review a draft list of Linn County state Legislative Priorities submitted by county departments (see attached). The Board focused on their list of priorities as follows: Ease publication requirements; local preference (public bidding); clarify Code of Iowa language regarding tax abatements; backfill property tax abatements; flood plain regulation; weighted funding for MHDD; Admin. Office building; E-911 funding; Keep Landfill Site #1 open; combat “shake & bake” method of cooking meth; Hotel/Motel tax; and IPERS. The Supervisors will review the list further and make their preferences known to Gage by Friday.
Motion by Houser, seconded by Langston to approve Consent Agenda as follows:
Resolution 2009-11-164, approving Minor Boundary Change Case MBC-07-09, Cozzie’s Second Addition.
Approve and sign purchase order to Road Machinery & Supplies Company in the amount of $27,000.00 for the purchase of a self propelled broom. This will replace the damaged street sweeper.
Award contract to Elert & Associates Technology Consultants to provide communications consulting services in the amount of $83,500 plus expenses (expenses not to exceed $10,020) for a joint project involving the City of Cedar Rapids, City of Marion, several entities within Linn County Represented by the Linn County Sheriff’s Office. County’s portion is $25,050.00. TO BE PAID FROM SHERIFF’S BUDGET.
Page 2
November 10, 2009
Award bids for Concrete Sand – Winter Snow & Ice Control for the Linn County Secondary Road shops as following:
• Morgan Creek Shop – Wendling Quarries, Inc. in the amount of $3,978.00
• Main Shop – Weber Stone Co. in the amount of $21,550.00
• Alice Shop – Weber Stone Co. in the amount of $8,649.00
• Drexler Shop – Weber Stone Co. in the amount of $6,240.00
• Toddville Shop – Wendling Quarries, Inc. in the amount of $6,787.50
• Walford Shop – Wendling Quarries, Inc. in the amount of $2,895.00
• Whittier Shop – Weber Stone Co. in the amount of $3,006.00
• Mt. Vernon Shop – Wendling Quarries, Inc. in the amount of $8,145.00
The Board adopted the National Homeless Awareness Week Proclamation.
Motion by Langston, seconded by Rogers to approve upon third and final consideration Ordinance #8-11-2009, Case R-02-09, rezoning property located at 2358 Mabie Road from AG to RR3, Millicent and James Cozzie, property owners.
Supervisor Langston presented a sample Ordinance stipulating a percentage of the county’s new and rebuilt building cost be spent on public art projects.
Supervisor Oleson thought that members of the commission not be defined, however, he did want a member to come from some historic preservation field.
Motion by Langston, seconded by Rogers to direct staff to prepare a public art in new Linn County buildings ordinance and get back on the agenda.
The Board discussed appointments to the Linn County Radio Communications Committee. Supervisor Houser suggested that the Board appoint him and would appoint the remainder of the committee.
Supervisor Langston suggested that they appoint Supervisor Houser to the committee and he bring back a list back to the Board to appoint the remainder.
Motion by Langston, seconded by Rogers to appoint Supervisor Houser to the Linn County Radio Communications Committee.
Motion by Houser, seconded by Rogers to approve claims as follows: #70482014-#70482100 in the amt. of $180,870.83 and employee reimbursements in the amount of $8,983.07.
VOTE: Barron, Langston, Houser & Rogers – Aye Oleson – Nay
Adjournment at 11:52 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Secretary to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
LU BARRON, Chairperson
Board of Supervisors
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