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Department: Board of Supervisors
Date: Jun 28, 2010 at 9:00 AM
| This meeting will be held in the Board Room on the lower level of Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
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PUBLIC COMMENT
This comment period is for the public to address topics on today’s agenda.
APPROVE MINUTES
Second Consideration for Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial.
Second Consideration to repeal and replace the following ordinance:
• Chapter 4, Linn County Mechanical Regulations adopting the 2009 International Mechanical Code and 2009 International Fuel Gas Code
Discuss and decide on Grant Wood statues relocation.
Discuss Linn County nominees for Waypoint’s Tribute to Women of Achievement.
Phil Lowder, IT Director -- Discuss the following contracts:
• Master Contract for System Procurement and Integration Services for a property tax system from Manatron Inc. in the amount of $1,162,896.
• Contract for project management and implementation services from Premis Consulting for the amount of $224,640.
Discuss lease extension agreement with City Gate L.P. for Linn County West until February 14th, 2012.
Discuss revisions to the Management, Attorneys and Confidential Personnel Manual effective July 1, 2010.
Discuss approval of a Resolution establishing a policy setting guidelines for the continuation of benefits, paid leave accrual and return to work for appointed deputies or county employees who are temporarily appointed to public office to fill a vacancy.
Discuss contract for reconnaissance survey and evaluation for Linn County Historic Preservation Commission’s Certified Local Government grant.
Garth Fagerbakke, Construction Services Manager –
1) Juvenile Courts – Discuss construction signs for job site
2) General Building Update
PUBLIC COMMENT
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
APPROVE PAYROLL AUTHORIZATIONS
CORRESPONDENCE
LEGISLATIVE UPDATE
APPOINTMENTS
ADJOURNMENT
Associated File:
 6-28.doc, 464k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
MONDAY, JUNE 28, 2010 9:00 A.M.
The Board met in session at Linn County West. Present: Chairperson Langston, Vice Chairperson Rogers, Supervisors Barron, Houser & Oleson. Board members voting “AYE” unless otherwise noted.
Motion by Oleson, seconded by Barron to approve minutes of June 15, 16, 21 & 22, 2010 as printed.
Motion by Barron, seconded by Houser to approve upon Second Consideration Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial.
Brita Van Horne, Building Official, advised the Board that she did some extensive research regarding the way the state rules are written with regard to the fuel gas code and the Mechanical Code. She recommended to the Board that they approve the ordinance as written which will still allow them to address Mike Maccula’s concerns as an alternate.
Motion by Houser, seconded by Rogers to approve upon Second Consideration to repeal and replace Chapter 4, Linn County Mechanical Regulations adopting the 2009 International Mechanical Code and 2009 International Fuel Gas Code.
The Board discussed where they will locate the Grant Wood statues. Supervisor Oleson stated that he just had then brought over to this building and he doesn’t care where they go.
Supervisor Barron stated that they need to keep them safe so that kids don’t climb all over them like they did at the Adm. Office Bldg.
Chairperson Langston suggested that they remain in the board room for now until Steve Estenson can give them a recommendation.
Motion by Oleson, seconded by Rogers to refer the location of the Grant Wood statues to Steve Estenson for a recommendation.
The Board discussed Linn County nominees for Waypoint’s Tribute to Women of Achievement. Langston and Barron suggested Stephanie Neff, Linda Schutz and Phyllis Pittman. Joi Bergman also has the list of previously nominated people.
Phil Lowder, IT Dir., presented a contract to the Board for a property tax system from Manatron Inc. in the amount of $1,162,896. He also noted that all stakeholders are present at the meeting today and fully endorse this contract. Lowder introduced Joel Buege and Huy Nguyen of Premis Consulting Group.
Joel Buege presented a Tax System Procurement Progress Report.
Lowder also stated that the stakeholders would like to hire Premis Consulting Group as the project manager, and presented a contract for project management and implementation services in the amount of $224,640.
He stated that in total, they will be short $330,000. Supervisor Oleson asked that Lowder prepare something before Wednesday’s meeting about funding the gap.
Britt Hutchins, Purchasing Mgr., stated that the current lease for Linn County West ends in February 2011. He negotiated a new rate of $3.35 sq. ft. (currently paying $2.33 sq. ft.) until February 14, 2012. Hutchins stated that they have added 6 months of month to month at the same rate.
Discussion continued regarding the county being required to pay for the entire building after staff is moved out and whether or not FEMA will pay for that portion of the vacated building.
Chairperson Langston asked Hutchins to work on a timeline and break down the costs per department.
Lisa Powell, HR Director, presented revisions to the Management, Attorneys and Confidential Personnel Manual effective July 1, 2010. Changes include the following:
• Addition of an Extraordinary Pay Policy.
• Paid Leave Policy requires that they take a minimum of 80 hrs. annually (not consecutively). Penalty: if in an overage situation and have not taken the required leave, they will forfeit that overage.
• Direct Deposit (as requested by Auditor). Required for all new hires.
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June 28, 2010
Darrin Gage, Dir. of Policy & Admin., presented a Resolution establishing a policy setting guidelines for the continuation of benefits, paid leave accrual and return to work for appointed deputies or county employees who are temporarily appointed to public office to fill a vacancy.
Joi Bergman, Communications Mgr., stated that 3 RFP’s went out with 2 responses for a reconnaissance survey and evaluation for Linn County Historic Preservation Commission’s Certified Local Government grant (Springville, Viola & Waubeek area). The Board will approve a contract with Tall Grass on Wednesday.
Garth Fagerbakke, Construction Services Manager, met with the Board to discuss
Juvenile Courts construction signs for the job site. Discussion continued regarding what the actual name of the building will be. The Board will discuss and decide on a name Wednesday.
Fagerbakke stated that the excessive rain in June is causing problems with progress on the Options/LCCS Building. He stated that it failed a roll test and the professionals are leaning towards the need for warmer and dryer weather rather than “bad soils”. He added that there are a number of trees outside the tree easement and in order to save those trees, the waterline will have to take a jog.
Fagerbakke stated that the Juvenile Courts building took a lot of parking spots that were for the Public Service Center and this needs addressed.
He added that the site plan review results recommend approval of entrance off of 8th Ave.
Chairperson Langston stated that she will be meeting with Pat Kane tomorrow and will walk the AOB neighborhood to try to map out how they can acquire additional property. She asked Fagerbakke to assist in the
communication between various departments within the city.
Fagerbakke presented Kleiman’s sub list for the Juvenile Courthouse.
The mandatory prebid meeting for the Public Service Center has been changed to July 1st. The asbestos removal survey is back and they will start acquiring quotes for that removal. They have made no progress on the 2nd street crosswalk.
Supervisor Houser stated that there is concern about this year’s construction for Phase II of the Courthouse. The questions is - will they start the project before the money is awarded and secured? This will be a future agenda item.
The fuel tank removal is listed as an alternate on the project.
Supervisor Oleson stated that they need to talk to the schools or the city as equal partners in the use of their fuel pumps.
Fagerbakke is working on the removal of asbestos on the existing Options Bldg. Supervisor Oleson asked that he keep the contractor local.
The Board received and placed on file the following correspondence:
Letter from Curtis Dickson requesting that the money put into the FY 11 CIP fund for a generator be used to purchase north parking lot access gate/s and fencing.
Letter from IDOT regarding public information meeting regarding Hwy 30. Bypass of Mt. Vernon and Lisbon.
LEGISLATIVE UPDATE
Supervisor Barron stated that the city and county will go forward with the hotel/motel tax as a priority (the county would get a penny and the city may go with 3 cents).
Supervisor Oleson stated that former Supervisor Dostal is moving into Cottage Grove. He also stated that Kim Reynolds was nominated as Lt. Governor and was a County Treasurer. He has known her for a long time and she would be familiar with county issues. They will be well served if that happens.
Motion by Barron, seconded by Rogers to appoint Beth Lange to the General Assistance Advisory Board.
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June 28, 2010
Motion by Houser, seconded by Oleson to appoint Audrey Reid to the LIFTS Advisory Committee.
Adjournment at 10:34 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Clerk to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
LINDA LANGSTON, Chairperson
Board of Supervisors
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