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Department: Board of Supervisors
Date: Jun 30, 2010 at 10:00 AM
| This meeting will be held in the Board Room on the lower level of Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
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PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
This comment period is for the public to address topics on today’s agenda.
Consent Agenda
Approve Election Certification of the June 8, 2010 Primary Election retroactive to June 23, 2010.
Authorize Board to sign two appointment letters and two reappointment letters to the Linn County Community Services Advisory Board.
RESOLUTIONS
Resolution approving Fiscal Year 2011 Budget Appropriations.
CONTRACTS AND AGREEMENTS
Authorize Chairperson to sign Amendment No. 6, an increase of $1,881,591.00, to the Sub-Recipient Agreement by and between Linn County, Iowa and the East Central Iowa Council of Governments for the provision of administrative services to implement State of Iowa flood recovery, as funded through the Community Development Block Grant (CDBG) Program.
Authorize Chairperson to sign Request for Payment / Activity Status on Business Assistance Programs – Federal Funding Contract Number 08-DRB-210, Report Number 9, Linn County, Recipient, in the amount of $79,206.00.
Authorize John Brandt, Executive Director, Linn County Community Service, to sign the following contracts:
• Linn County Community Services to serve as Fiscal Agent to Linn County Community Empowerment Board in FY 11 for a fee of $4,400.
• Linn County Community Services to serve as Fiscal Agent to the Linn County Community Empowerment ARRA funds in FY 11 for a fee of $0.
• Linn County Community Services, as Fiscal Agent, to sign the FY 11 Linn County Community Empowerment Compliance Assurances.
Authorize Chairperson to sign Amendment #4 to the FY10 Local Public Health Services Contract # 5880CO57 to increase the contract amounts as follows:
• Healthy Aging (HA) - $10,572
• Home Care Aide (HCA) - $27,940
• Local Board of Health (LBOH) - $1,500
• Public Health Nursing (PHN) - $17,562.
Authorize approval and Chairperson to sign Certificate of Insurance for Linn County Public Health’s H1N1 Clinic to be held on July 9-10, 2010.
Authorize Chairperson to sign contract with Tallgrass Historians L.C. for reconnaissance survey and evaluation in the amount of $13,875.00.
Award bid for Class D Revetment Stone to Weber Stone in the amount of $15,595.00.
Award IDOT contract for Linn County project FM-C057(110)—55-57, PCC overlay on Sutliff Road, to Horsfield Construction, Inc. in the amount of $1,144,302.72.
LICENSES & PERMITS
Approve Application for Fireworks Permit for Rich Gerhold to conduct a display at FB & Co. in Waubeek on July 10, 2010.
Approve Application for Cigarette Permit for the Troy Store in Troy Mills.
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Proclamation: Foundation 2 Day – July 6, 2010.
Presentation to Linn County of Community Health Charities Iowa "Healthy Investment Award for Excellence in the Public Sector.”
Third & Final Consideration for Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial.
Third & Final Consideration for Rezoning Case R-03-10, Craig Van Weelden, owner, to rezone property located at 4401 Linn-Benton Road, Fairfax, from RR1 Rural Residential to AG Agricultural.
Third Consideration to repeal and replace each of the following ordinances:
• Chapter 3, Linn County Building Regulations adopting the 2009 International Building and 2009 International Residential Code
• Chapter 4, Linn County Mechanical Regulations adopting the 2009 International Mechanical Code and 2009 International Fuel Gas Code
• Chapter 5, Linn County Plumbing Regulations adopting the 2009 Uniform Plumbing Code
• Chapter 32, Linn County Fire Regulations adopting the 2009 International Fire Code
Discuss and decide on Linn County nominees for Waypoint’s Tribute to Women of Achievement.
Discuss and decide on Memorandum of Agreement between the Board of Supervisors and the Linn County Board of Health.
Discuss & decide on revisions to the Management, Attorneys and Confidential Personnel Manual effective July 1, 2010.
Discuss and decide on lease extension agreement with City Gate L.P. for Linn County West until February 14th, 2012.
Discuss and decide on Resolution establishing a policy setting guidelines for the continuation of benefits, paid leave accrual and return to work for appointed deputies or county employees who are temporarily appointed to public office to fill a vacancy.
Discuss and decide on Master Contract for System Procurement and Integration Services for a property tax system from Manatron Inc. in the amount of $1,162,896
Discuss and decide on Contract for project management and implementation services from Premis Consulting for the amount of $224,640
John Adams, Property Tax Manager – Discuss and request approval of tax levies for FY 2010- 2011 tax collections.
Garth Fagerbakke, Construction Services Manager --
1) Juvenile Law Center & Courthouse
a. Discuss and decide on naming of the building.
b. Discuss and decide on “award of contract” and signing of contracts for Kleiman Construction for construction of building.
c. Discuss and decide on contracts direct to owner from Siemens for fire system, card access, security cameras and building automation controls.
d. Discuss and decide on I-JOBS and County construction site job signs.
2) Public Health Building
a. Discuss quotes for generator purchase and install for building.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC COMMENT
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
APPOINTMENTS
ADJOURNMENT
Associated File:
 6-30.doc, 478k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
WEDNESDAY, JUNE 30, 2010 9:00 A.M.
The Board met in session at Linn County West. Present: Chairperson Langston, Vice Chairperson Rogers, Supervisors Barron, Houser & Oleson. Board members voting “AYE” unless otherwise noted.
The Pledge of Allegiance was led by Chairperson Langston.
Motion by Houser, seconded by Rogers to approve the Consent Agenda as follows:
Approve Election Certification of the June 8, 2010 Primary Election retroactive to June 23, 2010.
Authorize Board to sign two appointment letters and two reappointment letters to the Linn County Community Services Advisory Board (Randy Sconyers and Larry McGuire).
Resolution 2010-6-120, approving Fiscal Year 2011 Budget Appropriations.
Authorize Chairperson to sign Amendment No. 6, an increase of $1,881,591.00, to the Sub-Recipient Agreement by and between Linn County, Iowa and the East Central Iowa Council of Governments for the provision of administrative services to implement State of Iowa flood recovery, as funded through the Community Development Block Grant (CDBG) Program.
Authorize Chairperson to sign Request for Payment / Activity Status on Business Assistance Programs – Federal Funding Contract Number 08-DRB-210, Report Number 9, Linn County, Recipient, in the amount of $79,206.00.
Authorize John Brandt, Executive Director, Linn County Community Service, to sign the following contracts:
Linn County Community Services to serve as Fiscal Agent to Linn County Community Empowerment Board in FY 11 for a fee of $4,400.
Linn County Community Services to serve as Fiscal Agent to the Linn County Community Empowerment ARRA funds in FY 11 for a fee of $0.
Linn County Community Services, as Fiscal Agent, to sign the FY 11 Linn County Community Empowerment Compliance Assurances.
Authorize Chairperson to sign Amendment #4 to the FY10 Local Public Health Services Contract # 5880CO57 to increase the contract amounts as follows:
Healthy Aging (HA) - $10,572
Home Care Aide (HCA) - $27,940
Local Board of Health (LBOH) - $1,500
Public Health Nursing (PHN) - $17,562.
Authorize approval and Chairperson to sign Certificate of Insurance for Linn County Public Health’s H1N1 Clinic to be held on July 9-10, 2010.
Authorize Chairperson to sign contract with Tallgrass Historians L.C. for reconnaissance survey and evaluation in the amount of $13,875.00.
Award bid for Class D Revetment Stone to Weber Stone in the amount of $15,595.00.
Award IDOT contract for Linn County project FM-C057(110)—55-57, PCC overlay on Sutliff Road, to Horsfield Construction, Inc. in the amount of $1,144,302.72.
Approve Application for Fireworks Permit for Rich Gerhold to conduct a display at FB & Co. in Waubeek on July 10, 2010.
Approve Application for Cigarette Permit for the Troy Store in Troy Mills.
Motion by Rogers, seconded by Oleson to approve minutes of June 23, 2010 as printed.
VOTE: Barron, Houser, Rogers & Oleson – Aye Langston – Abstain
Jim Swanstrom, Pres. & CEO of Comm. Health Charities of Iowa, recognized employees from Linn County as the recipient of the Healthy Investment Award by Community Health Charities Iowa. As a newly established campaign in the fall of 2009, Linn County employees are recognized for their generous contributions totaling over $4,500, which is the largest amount collected for all new statewide public sector campaigns. He stated that Sondie Daggett accepted the award on behalf of the employees at their banquet.
Supervisor Barron read a Proclamation naming July 6, 2010 Foundation 2 Day.
Motion by Houser, seconded by Rogers to adopt Ordinance #6-6-2010, upon third & final consideration for Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial.
Page 2
June 30, 2010
Motion by Houser, seconded by Rogers to adopt Ordinance #7-6-2010, upon third & final consideration for Rezoning Case R-03-10, Craig Van Weelden, owner, to rezone property located at 4401 Linn-Benton Road, Fairfax, from RR1 Rural Residential to AG Agricultural.
Motion by Rogers, seconded by Barron to adopt Ordinance #8-6-2010, upon third & final consideration, Chapter 3, Linn County Building Regulations adopting the 2009 International Building and 2009 International Residential Code
Motion by Houser, seconded by Rogers to adopt Ordinance #9-6-2010, upon third & final consideration, Chapter 4, Linn County Mechanical Regulations adopting the 2009 International Mechanical Code and 2009 International Fuel Gas Code
Motion by Barron, seconded by Rogers to adopt Ordinance #10-6-2010, upon third & final consideration, Chapter 5, Linn County Plumbing Regulations adopting the 2009 Uniform Plumbing Code.
Motion by Houser, seconded by Rogers to adopt Ordinance #11-6-2010, upon third & final consideration, Chapter 32, Linn County Fire Regulations adopting the 2009 International Fire Code
The Board discussed Linn County nominees for Waypoint’s Tribute to Women of Achievement. Supervisor Langston nominated Stephanie Neff, Supervisor Barron nominated Linda Schutz & Phyllis Pittman, and Supervisor Rogers nominated Pam Trenary. They agreed to nominate four instead of three this year.
Motion by Rogers, seconded by Houser to nominate the following for Waypoint’s Tribute to Women of Achievement: Stephanie Neff, Linda Schutz, Phyllis Pittman and Pam Trenary.
Curtis Dickson, Health Dept., stated that he met with the HR Director and Gary Jarvis regarding the Memorandum Agreement between the Board of Supervisors and the Board of Health as it relates to personnel issues. They have agreed on revisions.
Gary Jarvis stated that they have agreed to the semantics and asked that the Board delay a decision until next week. The Board concurred.
Motion by Barron, seconded by Rogers to approve the revisions to the Management, Attorneys and Confidential Personnel Manual effective July 1, 2010.
Britt Hutchins, Purchasing Manager, provided additional information with regard to the discussions on Monday concerning the lease extension for Linn County West. He stated that when departments start moving out, the county will potentially have the responsibility of paying for the vacated space. Hutchins also stated that they met with FEMA yesterday regarding whether or not they will continue to pay for the space in the upper level of Linn County West once LCCS moves.
Chairperson Langston stated that there is no reason to pay for all of the Linn County West office space when only courts remain.
Supervisor Houser suggested that they pay overtime to contractors to expedite the completion of the lower level of the courthouse in order to move the courts sooner. He suggested adding that to the plans and specs.
Steve Estenson, Risk Manager, stated that they will need to prepare a timeline and explain to FEMA justification for them to continuing paying for the lease.
Motion by Barron, seconded by Rogers to approve lease extension agreement with City Gate L.P. for Linn County West until February 14th, 2012.
Motion by Houser, seconded by Rogers to adopt Resolution 2010-6-121, establishing a policy setting guidelines for the continuation of benefits, paid leave accrual and return to work for appointed deputies or county employees who are temporarily appointed to public office to fill a vacancy.
Motion by Rogers, seconded by Houser to authorize Chairperson to sign Master Contract for System Procurement and Integration Services for a property tax system from Manatron Inc. in the amount of $1,162,896
Page 3
June 30, 2010
Motion by Barron, seconded by Rogers to authorize Chairperson to sign Contract for project management and implementation services from Premis Consulting for the amount of $224,640
John Adams, Property Tax Manager, presented the tax levies for FY 2010- 2011 tax collections.
Emergency Agenda Item: FEMA just informed the county yesterday that an historical and environmental study will be required if the county shifts alternate project funding ($300,000) to the Juvenile Courthouse.
Discussion continued regarding moving the alternate project funding somewhere else and bond for the gap.
Chairperson Langston stated that there is a significant degree of annoyance being expressed by this board today.
Gary Jarvis, Asst. County Atty., stated that the Board is on safe ground awarding the contract today.
Supervisor Oleson stated that vacating the alley is also an issue.
The Board discussed naming the Juvenile Law Center & Courthouse.
Motion by Oleson, seconded by Barron to approve the following name: Linn County Juvenile Justice Center.
Motion by Houser, seconded by Rogers to award the Juvenile Justice Center contract to Kleiman Construction for construction of the building.
Discussion: It was clarified that Tri State Sprinkler Company is from Davenport.
VOTE: All Ayes
Garth Fagerbakke explained how it is more productive to have one building automation system for all county buildings.
Motion by Oleson, seconded by Rogers to approve the following contracts direct to owner from Siemens for the Juvenile Justice Center: Fire Alarm System - $51,065.00; Card Access, Security Cameras - $166,236.00; and Building Automation Controls $ 134,840.00.
Motion by Oleson, seconded by Barron to approve the I-JOBS and County construction site job signs for the Juvenile Justice Center.
The Board reviewed quotes for the purchase and installation of a generator for the Public Health Building. Esco is the low bidder in the amount of $64,240.00.
Curtis Dickson stated that the funding will come from the state/federal bioterrorism fund.
Motion by Barron, seconded by Rogers to approve the tax levies for FY 2010- 2011 tax collections.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
Chairperson Langston stated that the EPRC met last week and are working on a community priority list to help the community have a sense as to the number of things that need to be done.
Supervisor Oleson asked if it includes Marion projects.
Langston stated that there is room for additions as it is a fluid and flexible list.
Supervisor Oleson asked if this issue will be placed on an agenda to ratify the list.
Chairperson Langston stated that the list is not intended to be “done”.
Supervisor Houser stated that at some point in time, the list should be finished so that they can move forward.
Langston clarified that this is a community list with priorities.
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June 30, 2010
Supervisor Barron stated that the Conservation Board met and are fundraising for Wickiup Hill. The Conservation Director and Deputy Direct are busy meeting with top companies in the area seeking funds.
Supervisor Oleson stated that he also attended the Conservation Board meeting and they discussed the issue of IPERS benefits and the special status of peace officers. He stated that it was noted by the Auditor that the Deputy Director and Programs Director are paid peace office IPERS benefits and don’t’ perform those duties. The County Attorney has weighed in and stated that it is the decision of the Conservation Board. Oleson continued to say that the Conservation Board has made the decision to change their job descriptions to coordinate peace officer duties to justify that benefit.
Chairperson Langston stated that now that Hwy. 100 is in the IDOT’s 5 year plan, they are ready to take action to reserve the right of way. Dan Biechler and Les Beck will meet with the DOT.
Supervisor Houser attended the Army Corp of Engineer’s meeting last Wednesday which was interesting. He also had his first meeting with a township board and discussed the cemetery north of Palo to see what they can do to stop the vandalism. Attended the Farm Bureau Annual meeting last night.
The Board discussed a request by the Linn County Fair Board for a county motor grader to be used on their track. A county employee is willing operate it on his own time. Chairperson Langston stated that she told them she would talk to Risk Management regarding covering the employee while off duty.
The Board received and placed on file a letter from the Indian Creek Nature Center requesting tax abatement.
Motion by Oleson, seconded by Barron to appoint Deb Callahan to the LCCS Advisory Board.
Motion by Houser, seconded by Rogers to approve claims as follows:
#70496661-#70497592 in the amt. of $6,155,829.05; ACH in the amt. of $6,598.63; Advantage Co. in the amt. of $2,660.41 & $2,154.00; and DPSI in the amt. of $38,050.
The Board adjourned at 11:30 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Clerk to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
LINDA LANGSTON, Chairperson
Board of Supervisors
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